Weekly service minutes
Your caseload down the side, Monday to Friday across the top. Write the minutes in each box, total the row, and compare it to what the IEP requires. Twenty-one students to a page.
Free printables
Minutes tracking sheets you can print and fill in by hand
Three sheets, free, no email address required. Print as many as you like, for yourself or your whole department. They work anywhere, including the buildings where the Wi-Fi drops and the days you do not have a device with you.
The three sheets
Each one prints on a single page of US Letter, in black and white, on whatever copier your building has.
Daily session log
One day, eighteen lines. Time, student, individual or group, minutes, status and what you worked on. Capture it in the moment so nothing gets reconstructed from memory on Friday afternoon.
Missed sessions and minutes owed
Every missed session, why, how many minutes are owed, and the date it was made up. The running list nobody wants to rebuild from a calendar in May.
One thing worth knowing
These sheets ask for initials, not names
The moment you write on one, it becomes a student record, and it is a record that travels around a building in your hand. Initials or a student ID mean a sheet left on a desk or dropped in a hallway does not become a disclosure. Every sheet says so at the bottom, along with a reminder to shred it once the minutes are entered somewhere permanent.
That is normal practice, not caution for its own sake — and it is the kind of detail we would want a vendor to have thought about before handing us a form.
Paper versus the app
Paper is good at capture, and bad at arithmetic
Writing a session down the second it happens is the single best documentation habit there is, and paper beats any app for that. We would rather you use these sheets than lose a session because the app was two taps away.
What paper cannot do is add up twelve weeks of minutes across forty students, count the real school weeks in a quarter, notice that one child is ninety minutes short before the meeting, or produce something you would be comfortable handing to an auditor. That part is arithmetic, it does not get easier with practice, and it is what MinutesMet does.
30 days, no card needed. Keeps the same sheets, does the totals for you, and prints a weekly list already filled in with your caseload.