One-tap attendance
Mark each student Seen, Absent or Not available with a quick reason like testing or an assembly. Seen logs their scheduled session length automatically.
★ Founding member pricing for the first 100 therapists
Know your minutes are met.
MinutesMet tracks IEP service minutes, builds your weekly schedule, writes measurable goals and turns evaluation scores into reports, all in one place. Built by a school-based OT for OTs, PTs and SLPs.
30 days of everything free, then free for up to 10 students. No credit card to start.
Tuesday, October 6
6Seen
1Absent
11Not marked
Maya Rivera
Theo Brooks
Ava Chen
Jonah Price
TodayScheduleGoalsReportsRoster
Sound familiar?
The paperwork shouldn't take longer than the therapy.
"Am I actually on track with everyone's minutes?"
Adding up sessions in a spreadsheet at the end of the month is how students fall behind without anyone noticing.
"Why am I retyping the same goal again?"
Measurable goals follow a pattern. Writing each one from scratch for every IEP shouldn't be the job.
"This evaluation report is mostly score paragraphs."
Turning a scaled score into a descriptor and a paragraph is arithmetic. Your time should go to the clinical picture.
"Is my schedule even giving them enough?"
A 30-minute weekly slot and a 120-minute monthly IEP target don't always add up. It's easy to miss until progress reports.
Features
Everything a school-based therapist tracks, in one place
Designed around the way related service providers actually work: a caseload, a weekly schedule and IEP minutes that have to add up.
Minutes that count correctly
Set each student's target per week, month or quarter, direct or consult. Progress is measured against their own window, so nobody looks behind by mistake.
Schedule and minutes check
Build your week once and it repeats. The minutes check compares your timetable to every IEP and flags who is scheduled short or over.
Import your whole caseload
Bring in your roster from Excel, CSV or Word, then organize students by teacher, class or group. No typing forty names by hand.
IEP goal bank
47 measurable OT goals across 11 areas, from handwriting to sensory regulation. Pick one and the student's name and date fill in for you.
Reports and export
Daily, weekly and monthly reports showing minutes, dates seen and progress toward each target. Export to a spreadsheet in one tap.
How it works
Set up in an afternoon. Use it every day.
Bring in your caseload
Import your roster, set each student's minutes and service type, and build your weekly schedule once.
Tap through your day
Open Today on your phone and mark each session as you go. It works offline and syncs when you're back online.
Stay ahead of IEPs
Check who's behind, pull a monthly report, write goals from the bank and generate evaluation narratives.
Evaluation reports
Type the scores. Get the paragraph, in your words.
Enter subtest scores and MinutesMet fills in the descriptive term and writes the narrative. Every district words things differently, so every template is yours to edit.
- PDMS-3, PDMS-2, Beery VMI-6, DAYC-2, Sensory Profile-2 School Companion and ETCH
- Knows standard scores from scaled scores, so the descriptor is always right
- Uses each student's pronouns, and leaves visible blanks rather than guessing
- Rewrite any paragraph once and every future report uses your wording
PDMS-3 · Maya Rivera Example
Subtest
Score
Descriptor
Fine Motor Index
84
Below Average
Hand Manipulation
7
Below Average
Eye-Hand Coordination
10
Average
↓ Generates
Maya's Fine Motor Index standard score of 84 (Below Average) equals or exceeds the performance of 14% of her same-age peers within the standardization group. It is 95% likely that her true score is between 78 and 91.
Why MinutesMet exists
Built by a therapist, not a software company
"I'm a school-based occupational therapist. I built MinutesMet because tracking service minutes, writing goals and turning evaluation scores into reports were taking time I'd rather spend with students. Every feature comes from how school therapy actually works."IanFounder, school-based occupational therapist
Student privacy
Your students' information stays yours
You're trusted with children's education records. The software should take that as seriously as you do.
Walled off to your account
Every caseload is locked to the therapist who created it at the database level. No other account can see your students.
Never sold, no ads
We don't sell data, show ads, or use student information for anything except running the app for you.
Never held hostage
If you stop paying, your records stay readable and exportable. We'll never lock you out of students you're responsible for.
Pricing
Simple pricing, and a thank-you to early members
Every account starts with 30 days of everything, free. After that, keep MinutesMet free for up to 10 students, or become a founding member.
Free
For small caseloads, and for trying things out.
$0forever
After your 30-day full trial
- Up to 10 active students
- Attendance, minutes and schedule
- Goal bank and evaluation reports
- Everything stays exportable
Founding member · first 100 only
Founding member
Your whole caseload, at a price locked for as long as you stay subscribed.
$79/year
Just $6.58 a month, billed yearly
- Unlimited students
- Everything in Free
- Your founding price never goes up while you're subscribed
- Every new feature as it ships
Once the first 100 founding spots are filled, the regular price will be $19.99 a month or $149.99 a year.
FAQ
Questions therapists ask
What happens after the 30-day free trial?
You keep MinutesMet for free with up to 10 active students, with every feature included. If your caseload is bigger, subscribe to keep working with all of them. Students beyond the first 10 stay readable and exportable either way, so nothing is ever deleted or hidden.
Do I need a credit card to start?
No. You only enter payment details if you decide to subscribe.
What does founding member pricing mean?
The first 100 therapists who subscribe pay $9.99 a month or $79 a year, and that price stays the same for as long as their subscription stays active. After those 100 spots are filled, new members pay the regular price of $19.99 a month or $149.99 a year. If a founding member cancels and comes back later, they'd rejoin at the price available then.
What if I stop paying?
Your account moves to the free plan. Your first 10 students keep working normally, and every other record stays readable and exportable. We don't lock therapists out of records they're responsible for.
Is it only for occupational therapists?
Attendance, minutes, scheduling and reports work for OTs, PTs and SLPs, including OTAs, PTAs and SLPAs. The goal bank and evaluation templates currently focus on occupational therapy.
How is student information protected?
Each caseload is locked to the account that created it, all traffic is encrypted, and we never sell data or show ads. Signing out removes the saved copy from that device, which matters on shared school computers. Our security page has the details.
Does it work on my phone and computer?
Yes. Use it on a phone, tablet or computer, and everything syncs between them. It also works without a connection and catches up once you're back online, which helps in buildings with patchy Wi-Fi.
What about summer?
Monthly plans can be canceled anytime from your account. The yearly plan costs less overall and covers the whole year, so there's nothing to manage when school lets out.
Can my district or team pay for it?
Email us at hello@minutesmet.com and we'll talk through team or district purchasing, including the paperwork districts usually need.
Founding member list
Be one of the first 100
Join the list and we'll email you when founding member spots open, before anyone else.